OneFile is for everyone, everywhere 

Everyone is different. We all have different interests, different strengths, and learn in different ways – so we’ve made OneFile as flexible as possible. Our learning management system can be used for all kinds of vocational training across all sectors – from a level 2 plumbing apprenticeship to a level 7 solicitor apprenticeship.  

OneFile is for the masses, but it also has everything you need to deliver each specific apprenticeship. It’s special like that.

Functional skills 

OneFile is already used by hundreds of centres to deliver Functional Skills. Learners can use OneFile to build a portfolio of evidence against the criteria, and tutors can access their portfolio to track their progress and offer feedback. OneFile integrates with bksb, so learners can access online assessments and learning resources using one system.  

Level 2, 3 and 4 apprenticeships 

OneFile has all the tools you need to deliver mid-level apprenticeships. Learners can upload photos, videos or audio recordings as evidence, map it to criteria and build a portfolio for the end-point assessment (EPA). They can access learning resources, quizzes and mock tests, and work with their tutor and employer to rate their own learning and track their progress throughout the programme.  

Tutors and employers can log on to see their apprentice’s work, offer feedback, generate reports and communicate online.  

OneFile also has a built-in off-the-job training tracker. When learners upload evidence, they can just select whether it was completed on or off the job. OneFile then calculates how many hours they’ve completed as a percentage of their contracted hours – it's off the job made simple.  

Higher and degree apprenticeships 

Since the high-level apprenticeships were introduced, we’ve developed new features to help bridge the gap between employers, training providers and universities. Apprentices can use OneFile to access reading lists, share work with their tutors and complete tests and assignments. The learning journey is 100% visible so everyone can collaborate on OneFile easily.  

We’re working on an integration with Turnitin – the UK’s leading originality checker. It means all evidence uploaded onto OneFile will be checked by Turnitin to detect plagiarism instantly.  

Ideal for all apprenticeships

Benchmark learning  

With OneFile’s evaluation scorecard, apprentices can benchmark their understanding of each KSB before they start their programme. This means apprentices know exactly what level they’re at before their apprenticeship and can then work with tutors and employers throughout the programme to evaluate their learning as they progress.  

Show how learning impacts outcomes 

With OneFile, apprentices can link their learning reflections to training activities to show what they learned, when. Apprentices can then see all the training activities they’ve submitted against each KSB when they’re evaluating their learning. There's a clear link between training, learning and outcomes – which is exactly what Ofsted wants to see.  

Record evidence of the progression of learning 

Here's the really clever part. Ofsted wants to see evidence of the progression of learning, which is a really tricky thing to evidence – but not with OneFile. With our evaluation scorecard, ratings are automatically recorded against each outcome and plotted on a graph to show the progression of learning. Easy.  

OneFile is for everyone, everywhere. That’s why it’s already used by big brands – like SIEMENS and Specsavers. It’s used by construction companies – like National Grid and Interserve. It’s used by public services – like Hertfordshire Fire and Rescue and North Bristol NHS Trust. And it’s used by colleges and universities – like Exeter College and Manchester Met University.  

The list is endless. All these organisations use OneFile for different types of training and apprenticeships. And they love it, because it saves them time and money, increases the quality of training, and helps learners get the most out of their programme.  

To find out how you could use OneFile to deliver apprenticeships, download our free guide.