Basingstoke College of Technology needed an effective Eportfolio system to support their training and assessment processes. Their search began in 2010, considering factors such as cost, provider reputation, available features, recommendations from other colleges and awarding body recognition. The college required a solution that could streamline administrative tasks, improve data collection and reporting, support remote and offline access and facilitate compliance with audits and inspections. They also wanted to enhance engagement with employers and sub-contractors and make quality assurance and progress tracking more transparent and efficient.
After evaluating multiple options, they chose Onefile as their Eportfolio provider. They piloted Onefile with a group of candidates and compared outcomes to those using paper-based methods. The college adopted all Onefile’s features, including the offline app, forms for generating individual learning plans (ILPs), templates for assessments and reviews, journals for feedback and timesheets for recording guided learning hours and audit logs. Onefile’s reporting tools were used for tracking progress, managing audits and supporting sub-contractors and employers. The college received ongoing support from their account managers, which helped them maximise the benefits of the platform and overcome any initial challenges.
The adoption of Onefile transformed training delivery at Basingstoke College of Technology. The college saw significant savings, with costs reduced per learner and minimal admin time required for setup, compared to the expenses of paper-based systems. Electronic enrolments halved the time needed to set up new learners and gave assessors more responsibility for timely completion. Reporting became much more efficient, supporting one-to-one tracking, audits and course evaluations. Quality provision improved through transparent progress tracking and complete frameworks for each learner. Sub-contractors and employers became more engaged, with employer logins and regular progress updates. Ofsted and awarding body inspections were easier to manage, as all required information was accessible online. The college found Onefile to be a timesaving, cost-effective and transparent solution that made tracking and quality assurance much easier, and they would “undoubtedly recommend Onefile” to others.
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