How North Bristol NHS Trust Improved Completion Rates and Cut Costs with Onefile

The Challenge

North Bristol NHS Trust began using Onefile in January 2015 for Level 2 and 3 Health Diplomas and the Certificate in Health Support Services. They needed a solution that could: 

• Track and report learner progress 
• Reduce reliance on paper portfolios 
• Improve efficiency and support new apprenticeship standards 

After reviewing several Eportfolio systems, they chose Onefile for its features, ease of use, awarding body recognition and strong recommendations from partner organisations. 

The Solution

North Bristol NHS Trust uses a wide range of Onefile features, including: 

• Forms, templates, plan templates and reviews 
• Reporting tools for journals, cancellations and learner activity 
• Announcement function for quick communication 
• Bespoke review forms tailored to their needs 

Gap analysis and activity tracking have been particularly valuable, enabling the team to identify issues early and support learners effectively. 

The Impact

Onefile has transformed delivery and learner engagement: 

• 23% faster completion for Level 3 apprenticeships 
• 20% higher completion rates than the national average 
• Improved Ofsted and EQA inspections with easy evidence access 
• Quick distribution of learner surveys during inspections 

The move to digital portfolios has saved significant time and money: 

• Reduced paper and printing costs 
• Freed up storage space (saving enough paper to stack as high as a two-storey house!) 
• Improved timely completion so assessors’ time is used more effectively 

Reporting tools help manage quality, learner progress, assessor activity and caseloads – streamlining workload and prioritising learner support. 

Outstanding support 

 North Bristol NHS Trust praises Onefile’s excellent support and flexibility: 

Ready to save time, cut costs and improve learner outcomes? 

Discover how Onefile can help you boost completion rates, streamline inspections and reduce paperwork. 

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