Training apprentices in the skills they’ll need for a changing world is both rewarding and fulfilling, but most providers would admit that the admin side can be a headache.
As well as delivering top quality training, providers are also responsible for checking a learner’s credentials, conducting due diligence, liaising with employers and ensuring compliance with strict apprentice funding rules.
It’s also their job to submit mandatory documentation to the Department for Education (DfE), such as evidence of an apprentice’s recognised prior learning and off the job training.
As the leading learner management platform, Onefile understands just how time consuming and onerous this associated admin can be – which is why we’ve enhanced Onefile Enrol to include our new Onboarding Portal.
Designed to make the whole apprentice onboarding process easier for everyone, this exciting new edtech software takes you smoothly from a learner’s initial assessment, financial and due diligence and on through active delivery to successful completion.
Every learner and provider have their own unique and specific training requirements. No two job roles or apprentice applications are likely to be completely the same.
Onefile appreciates this, which is why Enrol offers tailored ‘smart forms’ right from the outset. Heightened functionality means onboarding isn’t one size fits all.
Enrol lets you customise your apprenticeship application forms so learners can clearly see what the role entails before they apply. Application forms can feature images, graphics, text and videos about the job role, with personalised templates reusable for future apprenticeships so you don’t have to start from scratch every time. Templates can be set to run immediately by providers or scheduled to go to the tutor first.
And, because the form is fully readable on a mobile phone as well as on a tablet, laptop or pc, learners can complete it while they’re out. Its handy save and resume button means they don’t have to fill in every section all at once. Applicants can press pause and return to the form later when it’s more convenient.
Too much admin, it’s been shown, can cause learners to lose interest and drop out of onboarding, causing them to miss out on the many benefits of taking an apprenticeship. But by only showing applicants what’s relevant to them, Enrol keeps prospective apprentices interested and more confident when applying.
Our enhanced Onboarding Portal feature also makes it much easier for learners, tutors and training providers to share information right from application stage.
Having to sift through data that isn’t specifically about the tutor’s own learners, wastes a college’s precious time and can cause confusion. Enrol seamlessly streamlines the process so applicants, tutors and providers can track an application – reducing delays and flagging any admin errors or oversights. Having such clear visibility of workflows alerts tutors and providers to any apprentice eligibility issues early on.
To satisfy the DfE’s strict apprenticeship funding rules and remain compliant, apprentices’ records must always be accurate, complete and submitted in good time. If they’re not, funding can be at risk. It’s a big responsibility for training providers.
Our Onboarding portal recognises this and supports vital Onefile compliance tools such as our RPL Funding Calculator and ILR Tracker. Enrol can also be integrated with third party systems such as Century and BKSB.
As a diligent training provider, you’ll always aim to deliver the best possible service, supporting learners at every stage of their apprenticeship programme. Handling the administrative aspects goes with the territory; it’s a core responsibility of your job.
But if you’d prefer to spend more time teaching and less time filling in forms, Enrol can make the admin side simpler and smarter, while ensuring full compliance and accuracy. Book a discovery call today. We’ll show you how Onefile Onboarding can free you up to do the part of your job you love most.