Course ready, without the complexity

Onefile RPL Funding Calculator™ ensures your candidate's eligibility and funding levels – and avoids costly mistakes. It provides an accurate calculation so you can maximise your funding and progress with confidence.

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Correct learner.

Correct course.

Correct funding.

Take the complexity out of your apprenticeship pre-enrolment process. With RPL Funding Calculator, you can recognise prior learning, adjust funding claims and check the viability of applicants online.

It’s cost-effective, convenient and compliant. You have a set process in place to show funding bodies, such as the DfE.

Key features and benefits

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Funding Reduction Calculator

Review an applicant’s prior learning and the tool instantly shows the funding deduction a provider should expect – giving quick, data‑driven clarity on costs.

KSB Competency Skills Scan

Applicants self‑rate their knowledge against key skills and behaviours, then training providers review the scores to lock in a clear, agreed starting point.

Duration Reduction Calculator

Enter an applicant’s prior learning to instantly check if their apprenticeship can be shortened, or keep the full programme if that meets your course requirements.

Custom RPL
Rule Builder

Providers craft their own recognistion of prior learning rules once, then apply them consistently across every apprenticeship standard for a clear, uniform policy.

Compliant Funding Evidence Tool

Aligns with DfE rules (previously ESFA) to turn each applicant’s prior knowledge into auditable evidence – auto‑calculating the right duration and funding figure for every claim.

Seamless Eportfolio Integration

Once onboarding is complete, the skills‑scan data flows straight into Eportfolio, so the learner’s journey continues without a single manual upload.

→ Recognise prior learning

Applicants record their prior learning and upload supporting evidence, keeping all RPL information in one place.e RPL evidence you need is stored in one place.

→ Calculate funding adjustments automatically

Show funding bodies you have a set process in place to make evidence-based funding adjustments. You set percentage reductions for prior learning, so when the applicant completes their skills assessment, the funding claim is automatically adjusted.

→ Check viability and profitability

When the funding claim, course duration and visits have been adjusted, you can easily check the viability of the applicant. If the minimum course duration is met and you’re going to make a profit, you'll know this is the right learner on the right course.

→ Protect your profit margin

With the RPL Funding Calculator, you predict the financial viability of an applicant and protect your fixed costs from funding reductions. Plus, the whole process is completed remotely, so there are minimal costs and your profit margins stay protected.

→ Easy for everyone to use

The RPL Funding Calculator is simple for staff and applicants. Applicants complete their skills assessment remotely using a step-by-step wizard, adding comments and uploading evidence as they go – so you collect everything you need in one clear process.