At its core, Onefile offers full visibility of programme progress for learners, mentors and their employers. This can be progress against qualifications or standards, with reviews and updates on both on-the-job activities and off-the-job training. Having this visibility allows all parties to take ownership of that programme, and with this visibility, the mentor and employer can best support the learner throughout their journey. Onefile’s Engage is a tool tailored-made for demanding work environments, such as hospitals and medical centres. Talk to us about how our software can help you look after your learners. 

Onefile offers several features that help you manage ILR data for a large volume of apprenticeship learners within an NHS Trust, ensuring compliance with DfE requirements.

First, Onefile acts as a central repository for all your ILR data. This means you can gather and store all the necessary information for hundreds of learners in one system, rather than relying on disparate spreadsheets or paper records. This significantly reduces the risk of data silos and inconsistencies.  

Second, a key advantage is Onefile's built-in validation against the latest DfE funding rules. As data is entered or updated, the system can automatically flag potential errors or non-compliance issues. This proactive approach helps you identify and correct problems before you submit your ILR to the DfE, minimising the risk of funding clawbacks or audit issues.  

And third, Onefile's Eportfolio and enrolment feature, OneFile Enrol, can help automate the collection of learner data at the point of enrolment and throughout their apprenticeship journey. This reduces manual input errors and ensures that records are kept up to date as learners progress, withdraw or achieve. 

By centralising data, validating against DfE rules, automating tracking and providing robust reporting and audit trails, Onefile simplifies the complex task of ILR management for large learning providers like an NHS Trust, helping you maintain compliance and secure your funding. 

Onefile is widely known for being a leading learning management platform for apprenticeships, but our adaptable software is being used for many other different learning programmes and schemes. If you need milestones tracked on your management team’s continuing professional development, for example, then Onefile has been built to be a versatile platform for all learners – and at all levels! We have a whole range of customers using our tried and tested systems to track many different types of learning programme.