Introducing Onefile’s ILR Tracker Useful Links hub – faster, simpler, more accurate ILR submissions

Onefile users already know how much easier it is to submit Individualised Learner Record (ILR) data to the Department for Education (DfE) with Onefile ILR Tracker.

And now the whole process is about to get even quicker and more convenient for training providers thanks to the latest feature, the Useful Links hub.

Every month ILR information must be sent accurately and on time to what was previously EFSA at the DfE. If this isn’t done correctly, then you won’t be able to claim funding for your apprentices.

Keeping track of each apprentice’s ILR should be straightforward, but admin errors can and do occur. That’s why Onefile Tracker ILR’s software is such a vitally important record keeping and compliance tool – and why Onefile is thrilled to announce further time saving, accuracy-supporting enhancements via Useful Links.

Useful Links in ILR

Our comprehensive new Useful Links section in ILR gives you quick access to all key DfE information and detailed guidance, all in one place.

You can use it to find:

• ILR Specification and Data Collection Timetable
• Submit Learner Data and FileMerge
• Validation Rules and FIS (Funding Information Service)
• Provider Support Manual and Funding Rules
• Learning Aims Search, Postcode Finder and EPA Directory
• QAR Funding Reports and Levy Transfer
• Apprenticeship Service and FE sector support
• Support funding models – including creating XML export files and an automated year-end migration.
• Support advanced data entry – ensuring efficient and error free data collection with admin features such as dynamic field display, data templates and in-built validation.
• Provide real-time reporting. Its live dashboards, management reports and a custom report creator mean you can always easily see your data.
• Offer tailored user permissions – ensuring you retain full control of what data users can access and the tasks they can complete.
• Create and adapt custom data fields. You’ll be kept up to date with evolving compliance reporting requirements so you’re always ready for audits, funding claims and regulatory changes.
• Seamlessly connect to external systems and Onefile apps. Its powerful integration functions let you automate repetitive tasks, reduce admin and sync your data and processes.
• Department for Work and Pensions (DWP)
• Combined Authorities (AEB)
• Mayoral Authorities (AEB)
• Adult Skills Fund (ASF)
• Local Authority Custom Projects

Thanks to our Useful Links hub, you’ll save time and hassle, find it easier to troubleshoot any ILR queries and benefit from even more support when submitting data to the DfE.

Onefile ILR Tracker – compliant reporting as standard

Onefile’s ILR tracker has the automated advanced and user-friendly features you need to help manage your ILR efficiently and in line with compliance reporting. It can:

Speeding up and simplifying the data tracking process

Onefile ILR Tracker has a user-friendly one-view dashboard, displaying all ILR data in one view. That means there’s no clicking between tasks and no delays – just instant, easy access to everything you need.

Accurate data, built in

Validation happens as you type, reducing errors and warnings. You can pull learner records instantly with integrated PLR lookup, and auto-fill addresses using the national postcode database – complete with LEP, Local Authority, and County boundaries.

Dedicated funding stream reports and screens

You can simplify data entry and reduce errors with dedicated views for each funding stream, including those made available via:

Great training delivery deserves the best support.

Book a discovery call to explore how the ILR Tracker — and our new ILR Useful Links hub — can support you.