Why is gap analysis important in apprenticeships?

Gap analysis is a way of comparing apprentices' actual performance against their potential, or your targets for their performance - and finding any missing pieces.  

It's used at every stage of apprenticeship planning to make sure apprentices are on the right track and delivering the right skills in the most efficient way. 

What does gap analysis involve?

You and your learners can use gap analysis to track their progression against the apprenticeship standard . Together, you can identify which KSBs learners have covered, and address any gaps in their learning. Apprentices can also use gap analysis to track progression against individual goals. 

Gap analysis is also useful for businesses. Employers can use gap analysis to objectively assess whether candidates are achieving their goals - and provide skills training to fill any gaps.  

Why is gap analysis important in apprenticeships?

Gap analysis in apprenticeships takes progress tracking to a new level.  

When tutors and employers can track progress against the standard, they can plan activity in a more personalised way, so learners are covering all the KSBs in the standard. Activity is often more targeted and efficient too - with potential time and cost savings on planning, projects and wages.  

Not only that, but gap analysis also gives learners the opportunity to complete stretch-and-challenge activities, get the best grades, and fulfil their potential. 

How does gap analysis work in practice?

Gap analysis is easy online and harder on paper.  

Online tools like Onefile include gap analysis tools within your apprentices' programmes. This functionality is integrated within apprenticeship programmes so all of your insights and intelligence is joined up.   

If using a paper-based system, you'll have to manage the hassle of tracking apprentices' performance against every KSB and keep loads of records to identify and address any gaps.  

Using Onefile for gap analysis in apprenticeships

Onefile automatically tracks progress against each KSB, so you can scroll through the standard and visibly see any gaps for each learner. You can also create a report for individuals or learner cohorts to see gaps in learning and which apprentices share the same gaps.  

You can also see any gaps in apprentice portfolios - for example, if the standard requires two evidence submissions against a KSB, but the apprentice has only submitted one. It's the easy way to track progress and plan learning activities. 

To find out more about Onefile's gap analysis tool - how it works and how it can help improve your apprenticeship delivery - download your complete guide to gap analysis.